How to Print on Cardstock

Post Date : September 21, 2016

Most of us are experts at printing standard 8 1/2 x 11 copy paper, but many of us have limited experience printing card stock in other sizes.


If you’re running into trouble printing custom card sizes, you may find the answer you need in our top 10 most overlooked cardstock printing suggestions below.


When ready you can buy cardstock online


View The Largest Selection of Card Stock Paper


1. Make Sure Your Document Size is the Same as Your Paper Size


Word A9 document page size


It is important that your document size matches the size of the invitation cardstock paper you are printing; otherwise, your paper will not print correctly. For example, if you are printing on a 5 1/2 x 8 1/2 inch invitation card, your document settings must also be sized to 5 1/2 x 8 1/2 inches.


How to Set Your Document Size

Here’s an example of how to set your document/paper size in Microsoft Word. Instructions will vary if you are using a different word processing or page layout program.


Step 1: Identify the Size of the Paper You Are Printing

If you are unsure of your paper size, use a ruler to measure the width and height.


Step 2: Confirm that Document Settings are the Exact Size of the Invitation Paper

In Word, the document size is found in the Page Setup area and it’s easy to input custom dimensions to match your paper size.


PC Instructions

        • Click File > Page Setup
        • Click Paper tab
        • Under Paper Size, enter Width & Height dimensions in inches


Mac Instructions

        • Click File > Page Setup
        • Click dropdown to the right of Paper Size
        • If your paper size is shown, click it
        • If your paper size is not shown, click Manage Custom Sizes
        • In the Paper Size area, enter Width & Height dimensions in inches

2. Have You Entered Your Custom Paper Size in Your Print Driver?


custom paper dimensions PC


If you’re not printing on 8 1/2 x 11 paper, you have to let your printer know.


When printing custom sizes, the step of communicating the particular paper size to the printer is often overlooked, resulting in incorrect printing.


By default, your printer assumes 8 1/2 x 11 size paper is in its tray. You must communicate otherwise for your non-standard size paper to print correctly. This communication is done in your print driver which can be accessed just before you send the document to print.


How to Enter Custom Dimensions in the Driver

Please be aware it is not enough to simply choose from one of the pre-defined paper sizes in the printer driver. Often, the paper size you’re printing is not shown among the common paper sizes and unless custom paper dimensions* are entered, the printing will not be correct.


*In rare cases, you will not be able to enter a custom size – a limitation of the particular printer and driver. In this case, consult with your printer’s manufacturer.



PC Instructions

Access the Print Driver

        • Click File > Print > Properties


Set Custom Dimensions

        • Look for Paper Size, Page Size or similar
        • Click Custom or User Defined Size
        • Enter custom paper size width & height

custom paper dimensions PC

In Windows, the print driver interface is dependent on the printer manufacturer’s software, so we cannot give exact instructions.


Mac Instructions

Access the Print Driver

        • Click File > Print > Page Setup


Set Custom Dimensions

        • Click Paper Size dropdown
        • Click “Manage Custom Sizes”
        • Click “+” to add size
        • Enter custom paper size width & height

custom paper dimensions Mac

3. No Custom Size Option Available? Update Your Printer Driver


Try Downloading a New Driver to Unlock Features


If you aren’t able to enter a custom paper size, you should check your printer manufacturer’s support site for a print driver newer than the one you installed when you purchased your printer.


Often, manufacturers will make their printers more user-friendly by updating the drivers. If you’re lucky, your printer may have received an update in the form of a fresh driver that unlocks the ability to enter custom paper sizes.


Epson R1900 printer driver download



Support Site Links to Popular Printer Manufacturers


We’ve put together a list of support sites for the popular printer manufacturers so that you can download updated drivers.

After installing the latest driver, if you still cannot enter a custom size, contact the manufacturer. Tell them you want to be able to print custom paper sizes. They need to know that this is something their customers want to do, and by not allowing it, they are limiting the printer’s functionality.

4. Set Your Orientation


If your printed text is cutting off or printing in the wrong direction, you may have overlooked setting Portrait or Landscape orientation in your document, your print driver, or both.


Below, learn how to correctly set orientation in your document and print driver.


Step 1: Set Orientation in Document:

When printing on rectangular card stock, you will need to decide if you will print in portrait (“tall”) or landscape (“wide”) mode. Your decision will impact your document setup as shown below in these Microsoft Word documents.


If your printed piece will be tall, your document orientation is Portrait.

portrait mode printing















If your printed piece will be wide, the orientation is Landscape.



















Instructions for Microsoft Word:


        • Click File > Page Setup
        • Click Margins tab
        • In Orientation section, click either Portrait or Landscape

Word orientation setup






        • Click File > Print > Page Setup
        • In Orientation area, click either Portrait icon (shown left) or Landscape icon (shown right)

Mac portrait landscape printing




Step 2: Loading the Paper


Whether you’ll be printing in Portrait or Landscape mode, in most situations it is correct to load rectangular paper with the shorter edge first as pictured.


Step 3: Print Driver Setup:

Your printer can print in either Portrait mode (left-right printing) or Landscape mode (top-bottom printing):



portrait printing text direction























In Step 1, you chose the way you will be printing your paper, so apply the same Portrait or Landscape selection here.



PC Instructions

        • Click File > Print > Properties
        • Look for Orientation
        • Click either Portrait or Landscape

portrait orientation printing






Mac Instructions

        • Click File > Print > Page Setup
        • In Orientation area, click either Portrait icon (shown left) or Landscape icon (shown right)

Mac portrait landscape printing


5. Ensure Your Printer Supports the Size You want to Print


Can’t Enter Your Card Size? It May Not be Supported.


When entering dimensions or selecting from a list of pre-defined paper sizes in your printer’s driver, is your card size missing?


All printers have a minimum and maximum paper size they are capable of printing, and that range differs between makes and models. If the paper you’re printing falls outside of this range, your printer will not be able to print it correctly.


media paper sizes smallest largest range


Check Printer Specs for Smallest & Largest Printable Sizes

Before buying custom paper and card sizes, we recommend you check your printer’s specifications to see if the printer can handle the size you want to print. The specifications may be in a separate “Specifications” document or in the manual.


For example, we found the paper size range for our Canon Pixma iX7000 inkjet printer in the onscreen manual within the section: Loading Paper > Media Types You Can Use.


If Minimum & Maximum Sizes aren’t Clear, Contact the Manufacturer

We were unable to find the paper size range in the manuals of our Epson Stylus Photo R1900 or HP Envy 100 printers. If you run into the same problem with your printer, we recommend that you contact your printer’s manufacturer and ask for a clear answer.

6. Does Your Printer Support the Paper Weight/Thickness You want to Print?


card stock ream


Just like size, every printer has a minimum and maximum thickness/weight it will accept as well. Printing out side of this range may cause undesirable results.


Paper that is too thick for your printer may cause jamming or roller impressions. Paper that is too thin may not be recognized and might not print at all.


Here are three ways to judge if a particular weight of paper is suitable for your particular printer.


Pay Attention to our Printing Recommendations

Based on our testing and data received from the mills, we offer printing recommendations for every paper that we sell (on the product page). If a paper is better suited to laser printing as opposed to inkjet printing or vice versa, that will be reflected in our recommendation. If a paper is too thick for most home printers, then we will not recommend inkjet or laser printing.


Keep in mind that our results cannot guarantee your results with your particular printer. However, our recommendations offer an educated first consideration.


Consult Printer Specifications

Compare our papers’ listed weights with the recommendations found in your printer’s specifications:

        • Look for keywords like thickness, paper weight, media types, etc.
        • Try to find a range of recommended paper weights* and media types
        • Contact the manufacturer if you are unable to locate this information

*Unfamiliar with paper weight? Check out our video, Text Weight Paper, Card Stock Paper, Paper Weight Explained.


Test a Sample Sheet

Once you have compared our printing recommendations with your printers’ recommended weight range, test a sample sheet. We offer single samples of all of our papers for this very reason!

7. Try Selecting an Alternate Paper Type


different printer paper types


In some cases, printing may improve by selecting a different paper type.

For special items like envelopes, light weight vellum paper, or heavy weight card stock, printing performance may improve by selecting a different Paper or Media type offered in your print driver. This small change may help papers previously too thick or thin to print just as smoothly as plain copy paper.


Take Envelopes, For Example

Since an envelope is folded paper and therefore more bulky than a single sheet, the Envelope setting, if available in your print driver, can allow for extra room along the paper path. An envelope that may have previously jammed should now have enough room to travel through the printer.


Thick Card Stock

Likewise, heavy card stock may also benefit from changing to a particular card setting, if available.


Manufacturer Branded Paper

If you are using branded paper from your printer manufacturer, by all means, select that paper from the options available. The printer will make quality adjustments for those paper types that are pre-programmed into its driver.


Not All Paper Types Are Represented

Keep in mind that printer manufacturers do not include options for all the different papers you may wish to print. Printing specialty paper requires testing, so if you’re running into trouble printing with the Plain Paper setting, try other settings that seem to closely match your paper.


How To Change Paper Type in Print Driver:

PC Instructions

        • Click File > Print > Properties
        • Look for Paper Type or Media Type and click the dropdown list
        • Select from the type that offers closest description to your paper


Mac Instructions

        • Click File > Print > Page Setup
        • Click third dropdown list (under Printer & Presets dropdowns)
        • The Paper Type list location is dependent on your specific print driver, so click through the options and find the one labeled Finishing, Media Type, Quality & Media, or similar.
        • Select from the type that offers closest description to your paper

8. Print from the Correct Paper Tray


Are you running into any of these printing problems?

        • Paper is jamming in my printer
        • Can’t set my paper size in the print driver
        • Colors are not as vivid as expected

It may be that a different paper input tray is recommended for the type and size paper that you’re trying to print.


different printer paper trays


Often, consumer grade printers use multiple paper sources that are dependent on the particular printing jobs. For example, we reviewed a Canon Pixma iX7000 large format printer with three different paper trays, all used for different print jobs depending on the size, weight, and type of paper to be printed.


A Different Paper Tray for a Different Job

In the printer driver, you may find that when you select a certain paper size or type, the driver will force use of another paper tray.


Try selecting one of the trays and seeing what printing options are available for that tray. You may find more useful printing options for one particular tray than for another. For example, while reviewing the Canon iX7000 printer mentioned above, we found:


The rear tray does not utilize the additional clear ink cartridge (PGR Technology cartridge). On some paper stocks, colors are slightly less vivid than they are if printed using the cassette or manual trays.


One Tray May Provide a Straighter Paper Path

With printers that have more than one tray, using one or the other may provide a straighter path for the paper to travel, allowing for better printing on heavy card stock, envelopes, etc., and eliminating paper jams.


Exactly which Tray Should I Use?

You must read your printer’s manual to see what types of printing are recommended in its tray(s).

9. Turn Off Scaling & Resizing


Adobe Reader scaling off


In the print driver, in Adobe Acrobat, and in some other programs, scaling and resizing options are often available to stretch or shrink your printing to fill the paper size. Just say “No” to these options because a properly sized document matched with proper paper sizing usually produces a perfectly printed piece.


Even if your other print settings are correct, a missed check mark in your scaling settings can creep up to bite you.


For example, the following cards were printed from the same Microsoft Word document to the same printer:


Page scaling set to 120% in the print driver

printed card scaling on














For example, the following cards were printed from the same Microsoft Word document to the same printer:



Scaling off/100% in the print driver














As you can see, 120% scaling stretched and re-positioned the text on the card, even though the original layout in Microsoft Word was perfect. Scaling often produces undesirable results.


Adobe Reader scaling off






Turn Off Scaling in Acrobat

Some programs like Adobe Acrobat and Adobe Reader have scaling settings in the interface. When printing a PDF, you may find that scaling is on by default. Here is how you can turn scaling off from within Adobe Acrobat and Adobe Reader:

        • Click File > Print >
        • Click the dropdown to the right of Page Scaling and set to “None”


Turn Off Scaling in Your Print Driver

Before you print on any custom size paper, always go into your printer driver and set the correct paper size. While you’re there, check to verify that all scaling options are turned off or set to 100%.


PC Instructions

        • Click File > Print > Properties
        • Look around for Page Layout/Scaling/Sizing options
        • Depending on your options, turn scaling off, uncheck, or set to 100%

Canon Print Driver Example:

Canon print driver page scaling







Mac Instructions

        • Click File > Print > Page Setup
        • Next to Scale, enter 100%


Mac print driver scaling off



10. Positioned the Paper in the Paper Tray


loading card into printer paper tray


Everyone knows how to load 8 1/2 x 11 copy paper into their printer, but where do you place smaller paper? How should 5×7 cardstock, for example, be loaded in your printer’s paper input tray?


The Moveable Paper Guide in the Paper Tray is the Key

Some printers have 1 sliding guide and some have 2 that work in tandem. It is important to identify your printer’s guide format and load the paper correctly as shown below.


Correct positioning gives your printer the opportunity to feed the paper in to the paper path and sets proper print alignment.


Printers with 1 Plastic Guide:

Right Align the Paper


Paper is loaded flush against the right edge of the tray. Moveable guide slides left to right to rest flush against the left edge of the paper.


inkjet printer loading paper right aligned



Printers with 2 Plastic Guides:

Center the Paper


Paper is placed in the center of the tray and guides are adjusted inward so that they rest flush against the edges of the paper.


inkjet printer loading paper right aligned






You may also like:

Specialty PaperSpecialty Paper by Size  |  Cardstock by Color  |  Cardstock Paper  |  Cardstock Color Swatches


  1. Very nice, detailed and easy to understand article.

  2. Help – I have an Epson R1900 WONDERFUL printer. However, it does not like Avery greeting card stock. It feeds the paper right through the printer and will not print. (I have tried all settings/paper/and paper feed location. I found a paper at Office Max, not as heavy as the Avery and the printer will handle that paper, but it is glossy and I don’t necessarily want glossy paper for my greeting cards. Does anyone have a paper that would have a matte surface, scored, and will work in the Epson R1900 printer? I have tried to suggest to Epson that they should provide a paper for this purpose, but so far, they have not responded. Thank you. I will look forward to your answer.
    PS I use Print Shop to create my cards using my own photographs.

    1. Hi Emily,

      We use our Epson R1900 printer to print on a wide variety of the greeting card stock that we carry, so recommending some for this purpose will not be a problem. We’ll assume you want A9 folding card stock (let us know if otherwise). It ships flat as 8 1/2 x 11 paper for easy printing and is scored for easy folding. The finished size is 5 1/2 x 8 1/2.

      All of the matte paper options including Beckett Cambric Linen, Astrolite PC100, our own LCI brand, print well in our Epson 1900 printer.

      Please let us know if we can help you find a different size folding card or if you’d like some other suggestions.

  3. Hi,

    I have a Pixma Pro 100 and am trying to print boarderlessly on your 5.5 x 8.5 cards. Every time I print there is a boarder even though I say there is no margin and the printer knows what size I’m printing. Can you please help?


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